Which specific items must be included in the records for the oversight of approved organisations?

The records must include the application for approval, the approval certificate including changes, a copy of the audit programme listing dates when audits are due and carried out, continued oversight records including all audit records, copies of all relevant correspondence, details of any exemption and enforcement actions, any report from other competent authorities, the organisation exposition or manual and amendments, and a copy of any other document directly approved by the competent authority.

What are the minimum records required for the oversight of each aircraft?

A copy of the aircraft certificate of airworthiness, airworthiness review certificates, airworthiness review recommendations issued by CAO or CAMO, the reports from airworthiness reviews carried out directly by the competent authority, all relevant correspondence relating to the aircraft, details of any exemption and enforcement actions, and any document approved by the competent authority pursuant to this Annex or Annex II to Regulation (EU) No 965/2012 (Part-ARO).

M.B.104 Record-keeping

Q: What must the competent authority's record-keeping system ensure for each certificate?

It must allow adequate traceability of the process to issue, continue, change, suspend or revoke each certificate.

Q: Until when must the aircraft-specific records be retained?

Until 2 years after the aircraft has been permanently withdrawn from service.

Q: Who must be given access to all records upon request?

Another Member State or the Agency.

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M.B.104 Record-keeping

Regulation (EU) 2020/270

(a) The competent authorities shall establish a system of record-keeping that allows adequate traceability of the process to issue, continue, change, suspend or revoke each certificate.

(b) The records for the oversight of organisations approved in accordance with this Annex shall include as a minimum:

1. the application for an organisation approval;

2. the organisation approval certificate including any changes;

3. a copy of the audit programme listing the dates when audits are due and when audits were carried out;

4. the competent authority continued oversight records including all audit records;

5. copies of all relevant correspondence;

6. details of any exemption and enforcement actions;

7. any report from other competent authorities relating to the oversight of the organisation;

8. organisation exposition or manual and amendments;

9. copy of any other document directly approved by the competent authority.

(d) The minimum records for the oversight of each aircraft shall include, at least, a copy of:

1. the aircraft certificate of airworthiness;

2. airworthiness review certificates;

3. airworthiness review recommendations issued by CAO or CAMO;

4. the reports from the airworthiness reviews carried out directly by the competent authority;

5. all relevant correspondence relating to the aircraft;

6. the details of any exemption and enforcement action(s);

7. any document approved by the competent authority pursuant to this Annex or Annex II to Regulation (EU) No 965/2012 (Part-ARO).

(e) The records specified in point (d) shall be retained until 2 years after the aircraft has been permanently withdrawn from service.

(f) All records shall be made available upon request by another Member State or the Agency.

Details

Source-Title: M.B.104 Record-keeping View latest amendments

Erulesid: ERULES-1963177438-781 Compare versions

Domain: Continuing airworthiness

Activitytype: Continuing airworthiness management, Maintenance, Airworthiness review certificate (ARC), Aircraft maintenance programme (AMP), Aircraft continuing airworthiness monitoring (ACAM)

Aircraftuse: Used by licensed air carrier (LAC), Used by private operator or for limited operations, Used for commercial operations other than by licensed air carrier (LAC), or commercial approved training organisation (ATO)

Aircraftcategory: Complex motor-powered aircraft (CMPA), Non-complex motor-powered aircraft (non-CMPA)

Applicabilitydate: 24 March, 2020

Entryintoforcedate: 18 March, 2020

Registrystate: EU-registered

Regulatedentity: Competent authority

Regulatorysource: Regulation (EU) 2020/270 Navigate

Regulatorysubject: Part-M

Typeofcontent: IR (Implementing rule)

Origin: EASA

Category: EAR

M.B.104 Record-keeping

Details

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