What must the competent authority's record-keeping system ensure for the management system's documented policies and procedures?

The record-keeping system must allow the adequate storage, accessibility, and reliable traceability of the management system's documented policies and procedures.

What details about task allocation must be recorded under point 145.B.220?

The record-keeping system must cover the allocation of tasks, including the elements required by point 145.B.205, as well as the details of tasks allocated.

Which documents related to certification processes must be kept in the record-keeping system?

The record-keeping system must include the application for an organisation certificate, the continuing oversight programme, the organisation certificate including any changes, a copy of the oversight programme listing audit dates, copies of all formal correspondence, recommendations for certificate issue or continuation, details of findings and closure actions, enforcement actions, observations, assessment/audit/inspection reports from other competent authorities, copies of MOEs or manuals and amendments, and copies of any other approved documents.

What must be recorded about alternative means of compliance?

The record-keeping system must include documents supporting the use of alternative means of compliance.

What must be recorded regarding safety information provided in accordance with point 145.B.125?

The record-keeping system must include safety information provided in accordance with point 145.B.125 and follow-up measures.

What list must the competent authority maintain under point 145.B.220?

The competent authority must maintain a list of all the organisation certificates it has issued.

For how long must all records referred to in points (a) and (b) be kept?

All records referred to in points (a) and (b) must be kept for a minimum period of 5 years, subject to applicable data protection law.

145.B.220 Record-keeping

Q: Which specific elements related to personnel must be covered by the competent authority's record-keeping system?

The record-keeping system must cover the training, qualifications, and authorisations of the competent authority's personnel.

Q: What must be recorded regarding findings and actions taken by organisations to close those findings?

The records must include details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions, and observations.

Q: What must be included in the record-keeping system regarding reports issued by another competent authority?

The record-keeping system must include any assessment, audit, and inspection report issued by another competent authority pursuant to point 145.B.300(d).

Q: What must be recorded about the use of safeguard and flexibility provisions?

The record-keeping system must include the use of safeguard and flexibility provisions in accordance with Article 70, Article 71(1), and Article 76(4) of Regulation (EU) 2018/1139.

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145.B.220 Record-keeping

Regulation (EU) 2021/1963

(a) The competent authority shall establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of:

(1) the management system’s documented policies and procedures;

(2) the training, qualifications and authorisations of its personnel;

(3) the allocation of tasks, covering the elements required by point 145.B.205, as well as the details of tasks allocated;

(4) certification processes and continuing oversight of certified organisations, including:

(i) the application for an organisation certificate;

(ii) the competent authority’s continuing oversight programme, including all the assessments, audits and inspection records;

(iii) the organisation certificate, including any changes to it;

(iv) a copy of the oversight programme, listing the dates when audits are due and when audits were carried out;

(v) copies of all formal correspondence;

(vi) recommendations for the issue or continuation of a certificate, details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations;

(vii) any assessment, audit and inspection report issued by another competent authority pursuant to point 145.B.300(d);

(viii) copies of all the organisation MOEs or manuals, and of any amendments to them;

(ix) copies of any other documents approved by the competent authority;

(5) documents supporting the use of alternative means of compliance;

(6) safety information provided in accordance with point 145.B.125 and follow-up measures;

(7) the use of safeguard and flexibility provisions in accordance with Article 70, Article 71(1) and Article 76(4) of Regulation (EU) 2018/1139.

(b) The competent authority shall maintain a list of all the organisation certificates it has issued.

(c) All the records referred to in points (a) and (b) shall be kept for a minimum period of 5 years, subject to applicable data protection law.

(d) All the records referred to in points (a) and (b) shall be made available, upon request, to a competent authority of another Member State or to the Agency.

Details

Source-Title: 145.B.220 Record-keeping View latest amendments

Erulesid: ERULES-1963177438-19865 Compare versions

Domain: Continuing airworthiness

Aircraftuse: Used by licensed air carrier (LAC), Used by private operator or for limited operations

Aircraftcategory: Complex motor-powered aircraft (CMPA), Non-complex motor-powered aircraft (non-CMPA)

Registrystate: EU-registered, Non-EU registered

Regulatorysource: Regulation (EU) 2021/1963 Navigate

Regulatorysubject: Part-145

Typeofcontent: IR (Implementing rule)

Origin: EASA

Category: EAR

145.B.220 Record-keeping

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