145.B.220 Record-keeping

• Regulation (EU) 2021/1963 found in: Continuing Airworthiness (1321/2014) Part-M Part-145 Part-66 Part-147 Part-T Part-ML Part-CAMO Part-CAO (Jul 2024)

145.B.220 Record-keeping Regulation (EU) 2021/1963 (a) The competent authority shall establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of: (1) the management system’s documented policies and procedures; (2) the training, qualifications and authorisations of its personnel; (3) the allocation of tasks, covering the elements required by point [145.B.205](#_DxCrossRefBm1518545606), as well as the details of tasks allocated; (4) certification processes and continuing oversight of certified organisations, including: (i) the application for an organisation certificate; (ii) the competent authority’s continuing oversight programme, including all the assessments, audits and inspection records; (iii) the organisation certificate, including any changes to it; (iv) a copy of the oversight programme, listing the dates when audits are due and when audits were carried out; (v) copies of all formal correspondence; (vi) recommendations for the issue or continuation of a certificate, details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations; (vii) any assessment, audit and inspection report issued by another competent authority pursuant to point [145.B.300(d)](#_DxCrossRefBm1518545547); (viii) copies of all the organisation MOEs or manuals, and of any amendments to them; (ix) copies of any other documents approved by the competent authority; (5) documents supporting the use of alternative means of compliance; (6) safety information provided in accordance with point [145.B.125](#_DxCrossRefBm1518545584) and follow-up measures; (7) the use of safeguard and flexibility provisions in accordance with Article 70, Article 71(1) and Article 76(4) of Regulation (EU) 2018/1139. (b) The competent authority shall maintain a list of all the organisation certificates it has issued. (c) All the records referred to in points (a) and (b) shall be kept for a minimum period of 5 years, subject to applicable data protection law. (d) All the records referred to in points (a) and (b) shall be made available, upon request, to a competent authority of another Member State or to the Agency. #### 145.B.220 Record-keeping *Regulation (EU) 2021/1963* (a) The competent authority shall establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of: (1) the management system’s documented policies and procedures; (2) the training, qualifications and authorisations of its personnel; (3) the allocation of tasks, covering the elements required by point [145.B.205](#_DxCrossRefBm1203440493), as well as the details of tasks allocated; (4) certification processes and continuing oversight of certified organisations, including: (i) the application for an organisation certificate; (ii) the competent authority’s continuing oversight programme, including all the assessments, audits and inspection records; (iii) the organisation certificate, including any changes to it; (iv) a copy of the oversight programme, listing the dates when audits are due and when audits were carried out; (v) copies of all formal correspondence; (vi) recommendations for the issue or continuation of a certificate, details of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations; (vii) any assessment, audit and inspection report issued by another competent authority pursuant to point [145.B.300(d)](#_DxCrossRefBm1203440434); (viii) copies of all the organisation MOEs or manuals, and of any amendments to them; (ix) copies of any other documents approved by the competent authority; (5) documents supporting the use of alternative means of compliance; (6) safety information provided in accordance with point [145.B.125](#_DxCrossRefBm1203440471) and follow-up measures; (7) the use of safeguard and flexibility provisions in accordance with Article 70, Article 71(1) and Article 76(4) of Regulation (EU) 2018/1139. (b) The competent authority shall maintain a list of all the organisation certificates it has issued. (c) All the records referred to in points (a) and (b) shall be kept for a minimum period of 5 years, subject to applicable data protection law. (d) All the records referred to in points (a) and (b) shall be made available, upon request, to a competent authority of another Member State or to the Agency.