DPO.OR.B.001 Management system

• Regulation (EU) 2023/1769 found in: ATM/ANS Equipment (2023/1769 and 2023/1768) Part-DPO Part-ATM/ANS.EQMT (Nov 2024)

DPO.OR.B.001 Management system Regulation (EU) 2023/1769 (a)       An organisation involved in the design or production of ATM/ANS equipment shall implement and maintain a management system that includes the following: (1)       clearly defined lines of responsibility and accountability throughout its organisation, including direct accountability of the accountable manager; (2)       a description of the overall philosophy and principles of the organisation, collectively constituting a policy, signed by the accountable manager; (3)       the means to verify the performance of the organisation in the light of the performance indicators and performance targets of the management system; (4)       a process to identify changes within the organisation and the context in which it operates, which may affect established processes, procedures and products and, where necessary, change the management system to accommodate those changes; (5)       a process to identify the scope of changes to the ATM/ANS equipment and the associated risk; (6)       a process to review the management system, identify the causes of substandard performance of the management system, determine the implications of such substandard performance, and eliminate or mitigate such causes; (7)       a process to ensure that the personnel of the organisation are trained and competent to perform their duties in a safe, efficient, continuous and sustainable manner; in this context, the organisation shall establish policies for the recruitment and training of its personnel; (8)       a formal means for communication which ensures that all personnel of the organisation are fully aware of the management system that allows critical information to be communicated and that makes it possible to explain why particular actions are taken and why procedures are introduced or changed; (9)       as regards design activities, procedures for: (i)        the design of ATM/ANS equipment, and for changes to its design; (ii)       the assurance that the design of ATM/ANS equipment, or the changes to its design, comply with the applicable specifications, including independent checking function of the demonstration of compliance on the basis of which the organisation submits compliance statements and associated documentation to the Agency; (iii)      the verification of the acceptability of the elements of the ATM/ANS equipment designed, or the tasks performed, by the contracted organisations referred to in point [DPO.OR.B.015](#_DxCrossRefBm1741288280); (iv)      the assurance that staff involved in the design of ATM/ANS equipment are of sufficient numbers and are trained and competent, and have been authorised to discharge their allocated responsibilities; (v)       close and efficient coordination between departments and within departments; (10)     as regards production activities, procedures for: (i)        the issue and approval of documents, or changes to them; (ii)       assessment audits and the control of contracted organisations referred to in point [DPO.OR.B.015](#_DxCrossRefBm1741288280); (iii)      verifying that incoming materials and equipment, including the supply of new items or items used by ATM/ANS equipment buyers, are as specified in the applicable design data; (iv)      verifying that ATM/ANS equipment conforms to the applicable design data; (v)       identification and traceability; (vi)      organisation processes; (vii)     inspection and testing; (viii)    calibration of tools and test equipment; (ix)      the control of non-conforming items; (x)       the coordination with the applicant for, or holder of, the design approval; (xi)      the completion and retention of records of work carried out; (xii)     the issue of release documents; (xiii)    the handling, storage and packing of ATM/ANS equipment. (b)       An organisation involved in the design or production of ATM/ANS equipment shall document all key management system processes, including a process for making personnel aware of their responsibilities, and the procedure for amending those processes. (c)       An organisation involved in the design or production of ATM/ANS equipment shall establish a function within its management system to monitor its compliance with the applicable requirements and the adequacy of the established procedures. Compliance monitoring shall include a feedback system of findings to the accountable manager to ensure the effective implementation of corrective actions, as necessary. (d)       The management system shall be proportionate to the size of the organisation involved in the design or production of ATM/ANS equipment and the complexity of its activities, taking into account the hazards and associated risks inherent in those activities. (e)       In addition to the management system referred to in point (a), the organisation involved in the design or production of ATM/ANS equipment shall establish, implement and maintain an information security management system in accordance with Implementing Regulation (EU) 2023/203 in order to ensure the proper management of information security risks which may have an impact on aviation safety.