DPO.AR.B.015 Record-keeping

• Regulation (EU) 2023/1769 found in: ATM/ANS Equipment (2023/1769 and 2023/1768) Part-DPO Part-ATM/ANS.EQMT (Nov 2024)

DPO.AR.B.015 Record-keeping Regulation (EU) 2023/1769 (a)       The Agency shall establish and maintain a record-keeping system that provides for adequate storage, accessibility, and reliable traceability of: (1)       the management system’s documented policies and procedures; (2)       the training, qualifications, and authorisation of personnel as required by point [DPO.AR.B.001](#_DxCrossRefBm1741288259) (a)(3); (3)       the allocation of tasks, covering the elements required by point [ATM/ANS.EQMT.AR.A.020](#_DxCrossRefBm1741288262) of [Annex I](#_DxCrossRefBm1741288256) to Delegated Regulation (EU) 2023/1768, as well as the details of the allocated tasks; (4)       the approval process as regards organisations involved in the design or production of ATM/ANS equipment, the certification process, and the registration of declarations of design compliance for ATM/ANS equipment and the continuing oversight, including: (i)        applications for the issue of approvals; (ii)       approvals issued to organisations involved in the design or production of ATM/ANS equipment, including the associated privileges and any changes to them; (iii)      ATM/ANS equipment certificates issued, including any changes to them that it has issued; (iv)      all valid declarations of design compliance of ATM/ANS equipment that it has registered; (v)       the Agency’s continuing oversight programme, including all assessment, audit and inspection records; (vi)      a copy of the oversight programme listing the dates when audits are due and when audits were carried out; (vii)     copies of all formal correspondence; (viii)    recommendations for the issue or continuation of a certificate or continuation of the registration of a declaration, details of findings, and actions taken by the organisations to close them, including the date of closure of each item, enforcement actions, and observations; (ix)      any assessment, audit or inspection report; (x)       copies of all organisation handbooks, procedures and processes or manuals and amendments to them; (xi)      copies of any other documents approved by the Agency; (5)       the notification and evaluation of the alternative means of compliance proposed by organisations involved in the design or production of ATM/ANS equipment and the assessment of these alternative means of compliance; (6)       safety information, ATM/ANS equipment directives, and follow-up measures; (7)       the use of flexibility provisions pursuant to Article 76(4) of Regulation (EU) 2018/1139. (b)       The Agency shall maintain a list of all the certificates it has issued and of any declarations it has registered. (c)       All the records referred to in points (a) and (b) shall be stored in a manner that ensures protection against damage, alteration and theft and kept for a minimum period of five years after the approvals and certificates cease to be valid or the declarations are withdrawn, subject to the applicable data protection law.