4.3How is the information shared among the competent authorities?

• GM to Reg. (EU) No 376/2014 and its IRs found in: Occurrence Reporting (376/2014) (Dec 2022)

4.3 How is the information shared among the competent authorities? GM to Reg. (EU) No 376/2014 and its IRs <table border="1" cellpadding="0" cellspacing="0"><tr><td valign="top" width="599"><p align="center">Key principle</p><p>The competent authorities (EASA Member States and EASA) share, among them, all information collected and registered in the respective databases through the means of the European Central Repository (ECR) (<a href="#_DxCrossRefBm2103820748"><b><i>Article 9</i></b></a>).</p></td></tr></table> This includes information on occurrences ([*Article 9*](#_DxCrossRefBm2103820748)*(1)*) which shall be transferred within 30 days of receipt as well as information related to their analysis and follow-up which shall be transferred within 2 months of receipt ([*Article 13*](#_DxCrossRefBm2103820749)*(9)*). This also includes detailed information about accidents and serious incidents such as the investigation report ([*Article 9*](#_DxCrossRefBm2103820748)*(2)*). Regulation 376/2014 ([*Article 10*](#_DxCrossRefBm2103820750)*(1)*) provides secure full online access to the ECR to any entity entrusted with regulating civil aviation safety, or any safety investigation authority, within the Union. It is understood that this includes the Member States Civil Aviation Authorities and Safety Investigation Authorities, as well as the European Commission, EASA and Eurocontrol. This access covers the entire content of the ECR i.e. occurrences entered after 15 November 2015 as well as those which were already contained in the ECR before that date. <table border="1" cellpadding="0" cellspacing="0"><tr><td valign="top" width="599"><p align="center">Key principle</p><p>In addition, if, while handling occurrences, a competent authority identifies safety matters which may be of interest to another competent authority or which possibly requires safety action to be taken by another competent authority, it is required to forward all pertinent safety-related information to that relevant competent authority as soon as possible (<a href="#_DxCrossRefBm2103820748"><b><i>Article 9</i></b></a><i>(3</i>)).</p></td></tr></table> It is understood that Regulation 376/2014 does not intend to unnecessarily duplicate the flow of information between the Member States and EASA. Therefore, it is understood that certain criteria should be applied in order to identify those occurrences which may be of interest to another competent authority or possibly requiring safety action to be taken, and therefore to be communicated to another competent authority. Situations where information on occurrences should be shared as soon as possible with the relevant competent authority should be understood as situations where: — A conclusive safety analysis that summarises individual occurrence data and provides an in‑depth analysis of a safety issue is or may be relevant for another Member State or for EASA. In the case of EASA this information could be connected to the European Plan for Aviation Safety or to the role of EASA in safety promotion. or — The following criteria are met i. the occurrence falls in the scope of Regulation 376/2014 (i.e. a Member State or EASA is the competent authority, the occurrence is reportable under Regulation 376/2014 and the organisation responsible of addressing the occurrence is subject to Regulation 376/2014), and ii. the competent authority that received the occurrence has come to the conclusion that — the organisation to which the occurrence relates and its competent authority have not been informed of the occurrence; or — the occurrence has not been properly addressed or has been left unattended by the organisation. This mechanism may be supported through exchange of information in the context of the Network of Aviation Safety Analysts.