3.9What is the required format to record and transfer occurrences?

• GM to Reg. (EU) No 376/2014 and its IRs found in: Occurrence Reporting (376/2014) (Dec 2022)

3.9 What is the required format to record and transfer occurrences? GM to Reg. (EU) No 376/2014 and its IRs Regulation 376/2014 imposes requirements on organisations related to reporting format and content ([*Article 7*](#_DxCrossRefBm2103820744)). This set of requirements applies to all reportable occurrences (MOR and VOR reportable occurrences). <table border="0" cellpadding="0" cellspacing="0" width="599"><tr><td width="599"><p align="center"><b>Key principle</b></p><p><b>Occurrence reports contained in an organisation database and sent to the competent authority shall comply with format specifications that include:</b></p><p>— The compatibility with the ECCAIRS software and the ADREP taxonomy</p><p>— The use of standardised formats</p><p>— The provision of mandatory data fields</p></td></tr></table> In addition, organisations are required to use data quality checking processes and to classify occurrences according to their safety risk. Detailed information about these requirements is provided in Sections [3.10](#_DxCrossRefBm2103820838) to [3.14](#_DxCrossRefBm2103820837). These obligations apply to occurrence reports registered in organisations databases. It is recognised that some of the requested information might necessitate detailed assessment or analysis (e.g. risk classification) and might only be available after the occurrence has been analysed. It is also recognised that the period required for the notification of the occurrence might not allow the organisation to provide complete information within its initial notification. However, organisations should aim to provide the initial report as complete as possible, notably in regards to the safety assessment, as not all reports may be subject to follow-up report. The European Commission, with the support of EASA, has developed a European Reporting Portal which is available [here](http://www.aviationreporting.eu/)[[68]](#_ftn68). This website offers a single address that can be used by reporting organisations to transfer occurrences to their competent authority in a format that is compliant with Regulation 376/2014. <table border="1" cellpadding="0" cellspacing="0"><tr><td valign="top" width="599"><p align="center">Key principle</p><p>Using tools and methods provided by the European Commission ensures compliance with format related legal requirements.</p></td></tr></table> It is understood that organisations and competent authorities may agree on any other method that brings equivalent level of compliance.