ORO.MLR.115 Record-keeping

• Regulation (EU) 2024/1111 found in: Air Operations (965/2012) Part-ARO Part-ORO Part-CAT Part-SPA Part-NCC Part-NCO Part-SPO (Feb 2025)
• Regulation (EU) No 379/2014 found in: Air Operations (965/2012) Part-ARO Part-ORO Part-CAT Part-SPA Part-NCC Part-NCO Part-SPO (Sep 2023)

ORO.MLR.115 Record-keeping Regulation (EU) 2024/1111 (a) The following records shall be stored for at least 5 years. (1) for CAT operators, records of the activities referred to in [ORO.GEN.200](#_DxCrossRefBm927677504); (2) for declared operators, a copy of the operator’s declaration, details of approvals held and operations manual; (3) for SPO authorisation holders, in addition to (a)(2), records related to the risk assessment conducted in accordance with [SPO.OP.230](#_DxCrossRefBm927677893) and related standard operating procedures. [applicable until 30 April 2025 — Regulation (EU) No 379/2014] (a) The following records shall be stored for at least 5 years: (1) for CAT operators of airplanes and helicopters and IAM operators of VCA, records of the activities referred to in point [ORO.GEN.200](#_DxCrossRefBm927677504); (2) for declared operators, a copy of the operator’s declaration, details of approvals held and operations manual; (3) for SPO authorisation holders, in addition to point (a)(2), records related to the risk assessment conducted in accordance with point [SPO.OP.230](#_DxCrossRefBm927677893) and related standard operating procedures.’ *[applicable from 1 May 2025 — Regulation (EU) 2024/1111]* (b) The following information used for the preparation and execution of a flight, and associated reports, shall be stored for three months: (1) the operational flight plan, if applicable; (2) route-specific notice(s) to airmen (NOTAM) and aeronautical information services (AIS) briefing documentation, if edited by the operator; (3) mass and balance documentation; (4) notification of special loads, including written information to the commander/pilot-in-command about dangerous goods, if applicable; (5) the journey log, or equivalent; and (6) flight report(s) for recording details of any occurrence, or any event that the commander/pilot-in-command deems necessary to report or record; (c) Personnel records shall be stored for the periods indicated below: <table border="1" cellpadding="0" cellspacing="0" width="607"><tr><td valign="top" width="294"><p>Flight crew licence and cabin crew attestation</p></td><td valign="top" width="313"><p>As long as the crew member is exercising the privileges of the licence or attestation for the aircraft operator</p></td></tr><tr><td valign="top" width="294"><p>Crew member training, checking and qualifications</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Records on crew member recent experience</p></td><td valign="top" width="313"><p>15 months</p></td></tr><tr><td valign="top" width="294"><p>Crew member route and aerodrome/task and area competence, as appropriate</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Dangerous goods training, as appropriate</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Training/qualification records of other personnel for whom a training programme is required</p></td><td valign="top" width="313"><p>Last 2 training records</p></td></tr></table> (d) The operator shall: (1) maintain records of all training, checking and qualifications of each crew member, as prescribed in Part-ORO; and (2) make such records available, on request, to the crew member concerned. (e) The operator shall preserve the information used for the preparation and execution of a flight and personnel training records, even if the operator ceases to be the operator of that aircraft or the employer of that crew member, provided this is within the timescales prescribed in (c). (f) If a crew member becomes a crew member for another operator, the operator shall make the crew member’s records available to the new operator, provided this is within the timescales prescribed in (c). ORO.MLR.115 Record-keeping Regulation (EU) No 379/2014 (a) The following records shall be stored for at least 5 years. (1) for CAT operators, records of the activities referred to in [ORO.GEN.200](#_DxCrossRefBm318085142); (2) for declared operators, a copy of the operator’s declaration, details of approvals held and operations manual; (3) for SPO authorisation holders, in addition to (a)(2), records related to the risk assessment conducted in accordance with [SPO.OP.230](#_DxCrossRefBm318085523) and related standard operating procedures. (b) The following information used for the preparation and execution of a flight, and associated reports, shall be stored for three months: (1) the operational flight plan, if applicable; (2) route-specific notice(s) to airmen (NOTAM) and aeronautical information services (AIS) briefing documentation, if edited by the operator; (3) mass and balance documentation; (4) notification of special loads, including written information to the commander/pilot-in-command about dangerous goods, if applicable; (5) the journey log, or equivalent; and (6) flight report(s) for recording details of any occurrence, or any event that the commander/pilot-in-command deems necessary to report or record; (c) Personnel records shall be stored for the periods indicated below: <table border="1" cellpadding="0" cellspacing="0" width="607"><tr><td valign="top" width="294"><p>Flight crew licence and cabin crew attestation</p></td><td valign="top" width="313"><p>As long as the crew member is exercising the privileges of the licence or attestation for the aircraft operator</p></td></tr><tr><td valign="top" width="294"><p>Crew member training, checking and qualifications</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Records on crew member recent experience</p></td><td valign="top" width="313"><p>15 months</p></td></tr><tr><td valign="top" width="294"><p>Crew member route and aerodrome/task and area competence, as appropriate</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Dangerous goods training, as appropriate</p></td><td valign="top" width="313"><p>3 years</p></td></tr><tr><td valign="top" width="294"><p>Training/qualification records of other personnel for whom a training programme is required</p></td><td valign="top" width="313"><p>Last 2 training records</p></td></tr></table> (d) The operator shall: (1) maintain records of all training, checking and qualifications of each crew member, as prescribed in Part-ORO; and (2) make such records available, on request, to the crew member concerned. (e) The operator shall preserve the information used for the preparation and execution of a flight and personnel training records, even if the operator ceases to be the operator of that aircraft or the employer of that crew member, provided this is within the timescales prescribed in (c). (f) If a crew member becomes a crew member for another operator, the operator shall make the crew member’s records available to the new operator, provided this is within the timescales prescribed in (c). #### ORO.MLR.115 Record-keeping *Regulation (EU) 2024/1111* (a) The following records shall be stored for at least 5 years: (1) for CAT operators of airplanes and helicopters and IAM operators of VCA, records of the activities referred to in point [ORO.GEN.200](#_DxCrossRefBm523087010); (2) for declared operators, a copy of the operator’s declaration, details of approvals held and operations manual; (3) for SPO authorisation holders, in addition to point (a)(2), records related to the risk assessment conducted in accordance with point [SPO.OP.230](#_DxCrossRefBm523087421) and related standard operating procedures.’ (b) The following information used for the preparation and execution of a flight, and associated reports, shall be stored for three months: (1) the operational flight plan, if applicable; (2) route-specific notice(s) to airmen (NOTAM) and aeronautical information services (AIS) briefing documentation, if edited by the operator; (3) mass and balance documentation; (4) notification of special loads, including written information to the commander/pilot-in-command about dangerous goods, if applicable; (5) the journey log, or equivalent; and (6) flight report(s) for recording details of any occurrence, or any event that the commander/pilot-in-command deems necessary to report or record; (c) Personnel records shall be stored for the periods indicated below: <table bgcolor="#d9d9d9" cellpadding="7" cellspacing="0"> <col/> <col/> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Flight crew licence and cabin crew attestation</p> </td> <td bgcolor="#d9d9d9"><p align="left"> As long as the crew member is exercising the privileges of the licence or attestation for the aircraft operator</p> </td> </tr> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Crew member training, checking and qualifications</p> </td> <td bgcolor="#d9d9d9"><p align="left"> 3 years</p> </td> </tr> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Records on crew member recent experience</p> </td> <td bgcolor="#d9d9d9"><p align="left"> 15 months</p> </td> </tr> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Crew member route and aerodrome/task and area competence, as appropriate</p> </td> <td bgcolor="#d9d9d9"><p align="left"> 3 years</p> </td> </tr> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Dangerous goods training, as appropriate</p> </td> <td bgcolor="#d9d9d9"><p align="left"> 3 years</p> </td> </tr> <tr valign="top"> <td bgcolor="#d9d9d9"><p align="left"> Training/qualification records of other personnel for whom a training programme is required</p> </td> <td bgcolor="#d9d9d9"><p align="left"> Last 2 training records</p> </td> </tr> </table> (d) The operator shall: (1) maintain records of all training, checking and qualifications of each crew member, as prescribed in Part-ORO; and (2) make such records available, on request, to the crew member concerned. (e) The operator shall preserve the information used for the preparation and execution of a flight and personnel training records, even if the operator ceases to be the operator of that aircraft or the employer of that crew member, provided this is within the timescales prescribed in (c). (f) If a crew member becomes a crew member for another operator, the operator shall make the crew member’s records available to the new operator, provided this is within the timescales prescribed in (c).