ED Decision 2023/013/R
INTERNAL SAFETY REPORTING SCHEME
The internal safety reporting scheme is part of the overall collection system. The objective of this GM is to provide specific guidance on the internal safety reporting scheme only.
(a) The overall objectives of the internal safety reporting scheme are to:
— collect information that is reported by the organisation’s staff; and
— use that reported information to improve the safety of operations.
Each internal safety reporting scheme should include provisions for confidentiality and enable and encourage free and frank reporting of events as those listed in point 21L.A.3(a)(1)(i) and (ii). This is facilitated by the establishment of a just culture.
(b) The specific objectives of the internal safety reporting scheme are to:
(1) enable an assessment of the safety implications of each relevant event that is reported, including previous similar events, so that any necessary action can be initiated; and
(2) ensure that lessons from relevant events are shared so that other persons and other entities within the organisation may learn from them.
(c) The internal safety reporting scheme is an essential part of the overall management system or the production control system and should be complementary to the routine procedures and control systems; it is not intended to duplicate or supersede any of them. The internal safety reporting scheme is a tool to identify those instances in which routine procedures have failed or may fail.
(d) All safety-related reports should be retained, as the significance of such reports may only become obvious later.
(e) The collection and analysis of timely, appropriate and accurate data will allow the organisation to react to the information that it receives, and to take the necessary action.
GM2 21L.A.3(a)(1);(b)(1) details the internal safety reporting scheme: objectives, confidentiality, just culture, complementarity to routine procedures, retention of reports, and data analysis for safety improvement.
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