GM1 21L.A.124(d) Management system for production

DOCUMENTATION

Point 21L.A.124 (d) requires the declared production organisation to document its processes and procedures.

In order to do so, the declared production organisation may consider to establish a declared production organisation exposition (DPOE). The purpose of a DPOE is to set forth in a concise document format the organisational relationships, responsibilities, terms of reference, and the associated authority, procedures, means and methods of the organisation.

If utilised, the DPOE typically contains the following:

(a) a statement signed by the accountable manager confirming that the DPOE and any associated manuals/procedures/instructions which define the organisation’s compliance with this Subpart will be complied with at all times;

(b) the title(s) and name(s) of the person(s) nominated in accordance with point 21L.A.125(c)(2);

(c) the duties and responsibilities of the accountable manager and the persons as specified by points 21L.A.125(c)(1) and (2), including matters on which they may deal directly with the competent authority on behalf of the organisation;

(d) an organisational chart showing associated chains of responsibility of the managers as required by point 21L.A.125(c)(4);

(e) the list of certifying staff as referred to in point 21L.A.125(d)(2);

(f) a general description of manpower;

(g) a general description of the facilities located at each address specified in the declaration of production capability;

(h) a general description of the declared production organisation’s scope of work as defined in the declaration of production capability (see also point 21L.A.126);

(i) the procedure for the notification of changes to the competent authority according to point 21L.A.128;

(j) the amendment procedure for the DPOE;

(k) a procedure to develop, where applicable, the production organisation’s own manufacturing data in compliance with the airworthiness and environmental compatibility data package;

(l) a description of the quality system and the procedures as required by point 21L.A.124(b);

(m) a list of those outside parties referred to in point 21L.A.124(b)(1); and

(n) if flight tests are to be conducted, a flight test operations manual (FTOM) defining the organisation’s policies and procedures in relation to flight testing; for the contents of the FTOM, refer to AMC1 21L.A.127(b).

If this information is documented and integrated in manuals, procedures and instructions, the DPOE may provide a summary of the information and an appropriate cross reference.

When changes to the organisation occur, the DPOE should be kept up to date. Changes to the organisation shall be notified to the competent authority as required by point 21L.A.128.

If the organisation holds one or more additional organisation certificates (DOA, MOA, POA, etc.) within the scope of Regulation (EU) 2018/1139 and the delegated and implementing acts that are adopted on the basis thereof, so that the organisation is required to establish another exposition, the organisation may combine the documents by producing a separate manual or supplement that covers the differences between the DPOE and the other exposition. In that case, the separate manual or supplement should identify where in the other exposition the remaining information on the declared production organisation is covered. That remaining information then formally becomes part of the exposition.