GM2 ORA.GEN.200(c) Management system

ED Decision 2015/011/R

ATOs PROVIDING TRAINING ONLY FOR THE LAPL, PPL, SPL OR BPL AND THE ASSOCIATED RATINGS OR CERTIFICATES – ORGANISATIONAL REVIEW ITEMS

The following provides a list of typical items for an organisational review checklist, to be adapted as necessary to cover all relevant procedures described in the management system documentation and training manual:

(a) Terms of approval

Check that:

(1) no training has been performed outside the terms of approval;

(2) changes not requiring prior approval have been properly managed.

(b) Training syllabi and course material

Check that:

(1) training syllabi and course materials are in compliance with the applicable requirements, as last amended;

(2) training practices are in compliance with the documentation; and

(3) instructor training practices are standardised.

(c) Training equipment and tools

Check that all equipment and tools other than aircraft and FSTDs are present and meet the criteria defined in the training manual.

(d) Facilities

Check that the facilities meet the criteria defined in the training manual.

(e) Training aircraft and FSTDs

Check that the training aircraft and FSTDs meet the criteria defined in the training manual.

(f) Personnel

Check that:

(1) the current accountable manager and other nominated persons are correctly identified;

(2) the organisation chart accurately indicates lines of responsibility and accountability throughout the organisation;

(3) the organisation remains in compliance with the applicable requirements, in case the number of personnel has decreased or if the activity has increased;

(4) the qualification of all new personnel (or personnel with new functions) has been appropriately assessed;

(5) staff involved in any safety management-related processes and tasks has been properly trained; and

(6) staff has been trained, as necessary, to cover changes in regulations, in competent authority publications, in the organisation, its management system documentation and in associated procedures, etc.

(g) Contracted activities (In case the organisation has contracted activities):

(1) Check that new providers have been assessed prior to the establishment of any contract;

(2) For existing providers approved for such activities: check the authorisation and approval status of the contracted organisation; and

(3) For existing providers not approved for such activities: check that the service provided conforms to the applicable requirements of this Part.

(h) Training and communication on safety

Check that:

(1) all personnel are aware of safety management policies, processes and tasks;

(2) safety-related documentations and publications are available; and

(3) safety-critical information derived from internal safety or occurrence reporting and hazard identification have been timely communicated to all staff concerned.

(i) Management system documentation

Check that:

(1) the documentation is adequate and updated;

(2) staff are aware of the safety policy; and

(3) staff can easily access such documentation when needed.

(j) Record-keeping

Check that:

(1) the records cover all the training activities and management system processes; and

(2) minimum record-keeping periods (random checks) are complied with.

(k) Emergency response provisions or ERP

Check that:

(1) emergency response information is up to date and readily available; and

(2) all staff are aware of emergency response information or the ERP, as applicable (random checks).

(l) Internal safety or occurrence reporting procedures

(1) Check the number of reports received since the last review;

(2) Check that:

(i) internal reporting and external occurrence reporting are performed in accordance with reporting procedures;

(ii) the safety or occurrence reports are analysed; and

(iii) feedback is provided to reporters.

(m) Other risk management tools or processes implemented

(1) As applicable, check that:

(i) records of hazards and risks are assessed; in particular following analysis of safety or occurrence reports and when significant changes occur (regulations, personnel, training aircraft, training courses, etc.);

(ii) the risks are assessed and the risk mitigation actions followed up and recorded;

(iii) any risk that has been found acceptable is duly justified; and

(iv) the assumptions made for the risk assessment remain valid;

(2) Verify the effectiveness of all risk mitigation actions initiated since the last organisational review.