What is the minimum set of records that the competent authority must keep for personnel licences, certificates, ratings, authorisations, or attestations it has issued?

The records should include, as a minimum: (a) the application; (b) supporting documentation covering the course Area 100 KSA assessment, theoretical examinations, skill tests, proficiency checks, and certificates attesting required experience; (c) a copy of the licence or certificate including any changes; (d) all relevant correspondence or copies; (e) details of any exemption; (f) details of any enforcement action(s); and (g) any report from other competent authorities relating to such documents issued by the competent authority.

What types of documents must be kept as part of the personnel licensing records?

The records must include the application, supporting documentation (as listed), a copy of the licence or certificate including any changes, all relevant correspondence or copies, details of any exemption, details of any enforcement action(s), and any report from other competent authorities.

Are details of exemptions and enforcement actions required to be included in the records for personnel licences?

Yes, the records should include details of any exemption and details of any enforcement action(s).

What is the regulatory reference for the record-keeping requirements for personnel licences and certificates?

The requirements are specified in AMC1 ARA.GEN.220(a)(5) Record-keeping, under ED Decision 2018/011/R.

For a change to a personnel licence, what records must be kept?

For a change to a licence, certificate, rating, authorisation, or attestation, the records should include the application for the change, supporting documentation covering the applicable elements (course Area 100 KSA assessment, theoretical exams, skill tests, proficiency checks, certificates of experience), a copy of the licence or certificate including any changes, all relevant correspondence, details of any exemption, details of any enforcement action(s), and any report from other competent authorities.

Which specific assessment is mentioned as part of the supporting documentation for personnel licence applications?

The course Area 100 KSA assessment is specifically mentioned as one of the elements to be covered in the supporting documentation.

What does the record-keeping requirement say about correspondence?

The records should include all relevant correspondence or copies thereof.

Is a copy of the licence itself required to be kept in the records?

Yes, a copy of the licence or certificate including any changes must be included in the records.

AMC1 ARA.GEN.220(a)(5) Record-keeping

Q: Which specific elements must be covered by the documentation in support of an application for a personnel licence or certificate?

The supporting documentation must cover, as applicable: (1) the course Area 100 KSA assessment; (2) theoretical examination(s); (3) skill test(s); (4) proficiency check(s); and (5) certificates attesting required experience.

Q: Does the record-keeping requirement include reports from other competent authorities?

Yes, records should include any report from other competent authorities relating to personnel licences, certificates, ratings, authorisations, or attestations issued by the competent authority.

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AMC1 ARA.GEN.220(a)(5) Record-keeping

ED Decision 2018/011/R

PERSONS

Records related to personnel licences, certificates, ratings, authorisations or attestations issued by the competent authority should include, as a minimum:

(a) the application for a licence, certificate, rating, authorisation or attestation or change to a licence, certificate, rating, authorisation or attestation;

(b) documentation in support of the application for a licence, certificate, rating, authorisation or attestation or change to a licence, certificate, rating, authorisation or attestation, covering as applicable:

(1) the course Area 100 KSA assessment;

(2) theoretical examination(s);

(3) skill test(s);

(4) proficiency check(s); and

(5) certificates attesting required experience;

(d) all relevant correspondence or copies thereof;

(e) details of any exemption;

(f) details of any enforcement action(s); and

(g) any report from other competent authorities relating to personnel licences, certificates, ratings, authorisations or attestations issued by the competent authority.

Details

Source-Title: AMC1 ARA.GEN.220(a)(5) Record-keeping View latest amendments

Erulesid: ERULES-1963177438-10961 Compare versions

Domain: Aircrew

Applicabilitydate: 31 January, 2022

Entryintoforcedate: 7 November, 2018

Regulatorysource: ED Decision 2018/011/R Navigate

Regulatorysubject: Part-ARA

Typeofcontent: AMC to IR (Acceptable means of compliance to implementing rule)

Parentir: ARA.GEN.220 Record-keeping

Origin: EASA

Category: EAR