ARA.MED.150 Record-keeping

(a)     In addition to the records required in ARA.GEN.220, the competent authority shall include in its system of record-keeping details of aero-medical examinations and assessments submitted by AMEs,AeMCs or GMPs.

(b)     All aero-medical records of licence holders shall be kept for a minimum period of 10 years after the expiry of their last medical certificate.

(c)      For the purpose of aero-medical assessments and standardisation, aero-medical records shall be made available after written consent of the applicant/licence holder to:

(1)     anAeMC, AME or GMP for the purpose of completion of an aero-medical assessment;

(2)     a medical review board that may be established by the competent authority for secondary review of borderline cases;

(3)     relevant medical specialists for the purpose of completion of an aero-medical assessment;

(4)     the medical assessor of the competent authority of another Member State for the purpose of cooperative oversight;

(5)     the applicant/licence holder concerned upon their written request; and

(6)     after disidentification of the applicant/licence holder to the Agency for standardisation purposes.

(d)     The competent authority may make aero-medical records available for other purposes than those mentioned in (c) in accordance with Directive 95/46/EC as implemented under national law.

(e)     The competent authority shall maintain lists:

(1)     of all AMEs that hold a valid certificate issued by that authority; and

(2)     where applicable, of all GMPs acting as AMEs on their territory.

These lists shall be disclosed to other Member States and the Agency upon request.

[applicable until 12 February 2025 - Regulation (EU) 1178/2011]

(a)     In addition to the records required in point ARA.GEN.220, the competent authority shall include in its system of record-keeping, details of aero-medical examinations, and assessments submitted by AMEs, AeMCs or GMPs.

(b)     All aero-medical records of applicants/licence holders shall be kept for a minimum period of 10 years after the expiry date of their last medical certificate.

(c)      For the purpose of aero-medical assessments and standardisation, aero-medical records shall be made available after written consent of the applicant/licence holder to the following entities:

(1)     an AeMC, AME or GMP for the purpose of completion of an aero-medical assessment;

(2)     a medical review board that may be established by the competent authority for secondary review of borderline cases;

(3)     relevant medical specialists for the purpose of completion of an aero-medical assessment;

(4)     the medical assessor of the competent authority of another Member State for the purpose of cooperative oversight;

(5)     the applicant/licence holder concerned upon their written request;

(6)     the Agency for standardisation purposes, in a manner that ensures that medical confidentiality is respected at all times.

(d)     The competent authority may make aero-medical records available for other purposes than those mentioned in point (c) in accordance with Regulation (EU) 2016/679.

(e)     The competent authority shall maintain a list of:

(1)     AeMCs and AMEs that it has certified;

(2)     AMEs certified by other competent authorities exercising their privileges in its territory and to whom it has provided a briefing in accordance with point MED.D.001(f)(3) of Annex IV (Part-MED);

(3)     GMPs exercising their privileges in accordance with point MED.A.040 of Annex IV (Part-MED), where applicable;

(4)     OHMPs having notified the competent authority of their intention to perform cabin crew aero-medical assessments in accordance with points MED.C.005(c) and MED.D.040 of Annex IV (Part-MED), where applicable.

The list shall state the privileges of the persons and organisations specified in points (1) to (4) of the first paragraph and shall be published and kept updated by the competent authority.

(f)      The competent authority shall analyse the health data of pilots above the age of 60, especially of those involved in single-pilot HEMS operations, and report such health data in an anonymised and aggregated manner to EASA on a yearly basis.

[applicable from 13 February 2025 - Regulation (EU) 2024/2076]