ED Decision 2014/012/R
DOCUMENTED POLICIES AND PROCEDURES
(a) The various elements of the organisation involved with the activities related to the applicable requirements of Regulation (EC) No 216/2008 and its Implementing Rules should be documented in order to establish a reference source for the establishment and maintenance of this organisation.
(b) The documented policies and procedures should be established in a way that facilitates their use. They should be clearly identified, kept up to date, and made readily available to all personnel involved in the relevant activities.
(c) The documented policies and procedures should cover, as a minimum, the following aspects:
(1) policy and objectives;
(2) organisation structure;
(3) responsibilities and associated authority;
(4) processes and procedures;
(5) internal and external interfaces;
(6) internal control procedures;
(7) training of personnel;
(8) cross references to associated documents; and
(9) assistance from other competent authorities or the Agency (where required).
(d) Except for smaller competent authorities, it is likely that the information is held in more than one document, or series of documents, and suitable cross-referencing should be provided. For example, organisational structure and job descriptions are not usually in the same documentation as the policies and the detailed working procedures. In such cases, it is recommended that the documented procedures include an index of cross references to all such other related information, and the related documentation should be readily available when required.
AMC1 ADR.AR.B.005(a)(1) requires competent authorities to document policies and procedures covering nine minimum aspects, ensure they are current and accessible, and use cross-referencing for multi-document systems.
* Summary by Aviation.Bot - Always consult the original document for the most accurate information.
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