ATCO.AR.B.015 Record keeping

(a)       Competent authorities shall maintain a list of all organisation certificates and personnel licences and certificates they issue.

(b)       The competent authority shall establish a system of record keeping providing for adequate storage, accessibility and reliable traceability of:

(1)       the management system's documented policies and procedures;

(2)       training, qualification and authorisation of its personnel;

(3)       the allocation of tasks, covering the elements required by ATCO.AR.B.005 as well as the details of tasks allocated;

(4)       certification processes and continuing oversight of certified organisations;

(5)       details of courses provided by training organisations;

(6)       processes for the issue of licences, ratings, endorsements and certificates, and for the continuing oversight of the holders of those licences, ratings, endorsements and certificates;

(7)       continuing oversight of persons and organisations exercising activities within the territory of the Member State, but certified by the competent authority of another Member State, as agreed between these authorities;

(8)       findings, corrective actions and date of action closure;

(9)       enforcement measures taken;

(10)     safety information and follow-up measures;

(11)     the use of flexibility provisions in accordance with Article 14 of Regulation (EC) No 216/2008; and

(12)     the evaluation and notification to the Agency of alternative means of compliance proposed by organisations and the assessment of alternative means of compliance used by the competent authority itself.

(c)       Records shall be kept for a minimum period of 5 years and with regard to personnel licences for a minimum period of 10 years after the expiry of the last endorsement on the licence, subject to applicable data protection law.

[applicable until 3 August 2024 - Regulation (EU) 2015/340]

(a)       Competent authorities shall maintain a list of all organisation certificates and personnel licences and certificates they issue.

(b)       The competent authority shall establish a system of record-keeping providing for adequate storage, accessibility and reliable traceability of:

(1)       the management system’s documented policies and procedures;

(2)       training, qualification and authorisation of its personnel;

(3)       the allocation of tasks, covering the elements required by point ATCO.AR.B.005 as well as the details of tasks allocated;

(4)       certification processes and continuing oversight of certified organisations;

(5)       details of courses provided by training organisations;

(6)       processes for the issue of licences, ratings, endorsements and certificates, and for the continuing oversight of the holders of those licences, ratings, endorsements and certificates;

(7)       continuing oversight of persons and organisations exercising activities within the territory of the Member State, but certified by the competent authority of another Member State, as agreed between these authorities;

(8)       findings, corrective actions and date of action closure;

(9)       enforcement measures taken;

(10)     safety information and follow-up measures;

(11)     the use of flexibility provisions in accordance with Article 71 of Regulation (EU) 2018/1139; and

(12)     the evaluation and notification to the Agency of alternative means of compliance proposed by organisations and the assessment of alternative means of compliance used by the competent authority itself.

(c)       Records shall be kept for a minimum period of 5 years and with regard to personnel licences for a minimum period of 10 years after the expiry of the last endorsement on the licence, subject to applicable data protection law.

[applicable from 4 August 2024 - Implementing Regulation (EU) 2023/893]