Regulation (EU) 2015/140
(a) The competent authority shall establish a system of record-keeping providing for adequate storage, accessibility and reliable traceability of:
(1) the management system’s documented policies and procedures;
(2) training, qualification and authorisation of its personnel;
(3) the allocation of tasks, covering the elements required by ARO.GEN.205 as well as the details of tasks allocated;
(4) certification processes and continuing oversight of certified organisations;
(4a) the process of authorisation of a high risk commercial specialised operation and continuing oversight of an authorisation holder;
(5) declaration processes and continuing oversight of declared organisations;
(6) details of training courses provided by certified organisations, and if applicable, records relating to FSTDs used for such training;
(7) oversight of persons and organisations exercising activities within the territory of the Member State, but overseen, certified or authorised by the competent authority of another Member State or the Agency, as agreed between these authorities;
(8) oversight of operations of other-than complex motor-powered aircraft by non-commercial operators;
(9) the evaluation and notification to the Agency of alternative means of compliance proposed by organisations subject to certification, or authorisation and the assessment of alternative means of compliance used by the competent authority itself;
(10) findings, corrective actions and date of action closure;
(11) enforcement measures taken;
(12) safety information and follow-up measures; and
(13) the use of flexibility provisions in accordance with Article 14 of Regulation (EC) No 216/2008.
(b) The competent authority shall maintain a list of all organisation certificates and specialised operations authorisations it issued as well as declarations it received.
(c) All records shall be kept for the minimum period specified in this Regulation. In the absence of such indication, records shall be kept for a minimum period of five years subject to applicable data protection law.
EASA aviation regulations mandate authorities to maintain comprehensive record-keeping systems. These systems must ensure proper storage, accessibility, and traceability of management policies, personnel qualifications, certifications, training details, oversight activities, safety information, and enforcement actions. Records must be kept for at least five years, ensuring regulatory compliance and safety oversight.
* Summary by Aviation.Bot - Always consult the original document for the most accurate information.
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