ED Decision 2014/018/R
SIGNATURE OR EQUIVALENT
Where a signature by hand is impracticable or it is desirable to arrange the equivalent verification by electronic means, as referred to in AMC1 SPO.POL.115(f), the following conditions should be applied in order to make an electronic signature the equivalent of a conventional hand-written signature:
(a) electronic ‘signing’ by entering a personal identification number (PIN) code with appropriate security, etc.;
(b) entering the PIN code generates a print-out of the individual’s name and professional capacity on the relevant document(s) in such a way that it is evident, to anyone having a need for that information, who has signed the document;
(c) the computer system logs information to indicate when and where each PIN code has been entered;
(d) the use of the PIN code is, from a legal and responsibility point of view, considered to be fully equivalent to signature by hand;
(e) the requirements for record keeping remain unchanged; and
(f) all personnel concerned are made aware of the conditions associated with electronic signature and this is documented.
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