ED Decision 2025/010/R
SIGNATURE OR EQUIVALENT
When a signature by hand is impracticable or it is desirable to arrange the equivalent verification by electronic means, the following conditions should be applied in order to render an electronic signature equivalent to a conventional handwritten signature:
(a) electronic ‘signing’ by entering a personal identification number (PIN) code with the appropriate security level, etc.;
(b) entering the PIN code generates a print-out of the individual’s name and professional capacity on the relevant document(s) in such a way that it is evident to anyone that needs that information who has signed the document;
(c) the computer system logs information to indicate when and where each PIN code has been entered;
(d) the use of the PIN code is, from a legal and responsibility point of view, considered fully equivalent to a handwritten signature;
(e) the requirements for record-keeping remain unchanged; and
(f) all personnel concerned are made aware of the conditions associated with electronic signature and this is documented.
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