21.B.55 Record-keeping

• Regulation (EU) 2022/203 found in: Initial Airworthiness and Environmental Protection (No 748/2012) Part-21 Part-21L (Jul 2024)

21.B.55 Record-keeping Regulation (EU) 2022/203 (a)     The competent authority shall establish a record-keeping system that allows the adequate storage, accessibility and reliable traceability of: 1.       the management system’s documented policies and procedures; 2.       the training, qualifications and authorisation of its personnel; 3.       the allocation of tasks, covering the elements required by point [21.B.30](#_DxCrossRefBm1649097528), as well as the details of tasks allocated; 4.       certification processes and continuing oversight of certified organisations, including: (i)      the application for a certificate, approval, authorisation and letter of agreement; (ii)     the competent authority’s continuing oversight programme, including all the assessments, audits and inspection records; (iii)     the certificates, approvals, authorisations and letters of agreement issued, including any changes to them; (iv)     a copy of the oversight programme, listing the dates when audits are due and when audits were carried out; (v)      copies of all formal correspondence; (vi)     recommendations for the issue or continuation of a certificate, an approval authorisation or a letter of agreement, detail of findings and actions taken by the organisations to close those findings, including the date of closure, enforcement actions and observations; (vii)    any assessment, audit and inspection report issued by another competent authority pursuant to points [21.B.120](#_DxCrossRefBm1649097534)(d), [21.B.221](#_DxCrossRefBm1649097533)(c) or [21.B.431](#_DxCrossRefBm1649097532)(c); (viii)   copies of all the organisation expositions, handbooks or manuals, and of any amendments to them; (ix)     copies of any other documents approved by the competent authority; 5.       Statements of Conformity (EASA Form 52, see [Appendix VIII](#_DxCrossRefBm1649096923)) and Authorised Release Certificates (EASA Form 1, see [Appendix I](#_DxCrossRefBm1649096870)) that it has validated for organisations that produce products, parts or appliances without a production organisation approval certificate according to Subpart F of Section A of this Annex. (b)     The competent authority shall include in the record-keeping: 1.       documents supporting the use of alternative means of compliance 2.       safety information in accordance with point [21.B.15](#_DxCrossRefBm1649097504) and follow-up measures; 3.       the use of safeguard and flexibility provisions in accordance with Articles 70, 71(1) and 76(4) of [Regulation (EU) 2018/1139](https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32018R1139). (c)      The competent authority shall maintain a list of all the certificates, approvals, authorisations and letters of agreement it has issued. (d)     All the records referred to in points (a), (b) and (c) shall be kept for a minimum period of 5 years, subject to applicable data protection law. (e)     All the records referred to in points (a), (b) and (c) shall be made available, upon request, to a competent authorities of another Member State or to the Agency.