GM1 UAS.SPEC.030(3)(e) Application for an operational authorisation

• ED Decision 2022/002/R found in: Unmanned Aircraft Systems (No 2019/947 and 2019/945) Part-UAS (Jul 2024)

GM1 UAS.SPEC.030(3)(e) Application for an operational authorisation ED Decision 2022/002/R OPERATIONS MANUAL — TEMPLATE A non-exhaustive list of topics to be considered by the UAS operator when compiling some chapters of the OM is provided below: ‘1.2 System for amendment and revision of the OM’ (a) A description of the system for indicating changes and of the methodology for recording effective pages and effectivity dates; and (b) Details of the person(s) responsible for the revisions and their publication. ‘2 Description of the UAS operator’s organisation’ (a) The organisational structure and designated individuals. Description of the operator’s organisational structure, including an organisational chart showing the different departments, if any (e.g. flight/ground operations, operational safety, maintenance, training, etc.) and the head of each department; (b) Duties and responsibilities of the management personnel; and (c) Duties and responsibilities of remote pilots and other members of the organisation involved in the operations (e.g. payload operator, ground assistant, maintenance technician, etc.). ‘3.4 Competency, duties and responsibilities of personnel involved in the operations such as the remote pilot, UA observer, VO, supervisor, controller, operations manager etc.’ (a) Theoretical, practical (and medical) requirements for operating UAS in compliance with the applicable regulation; (b) Training and check programme for the personnel in charge of the preparation and/or performance of the UAS operations, as well as for the VOs, when applicable; (c) Training and refresher training records; and (d) Precautions and guidelines involving the health of the personnel, including precautions pertaining to environmental conditions in the area of operation (policy on consumption of alcohol, narcotics and drugs, sleep aids and anti-depressants, medication and vaccination, fatigue, flight and duty period limitations, stress and rest, etc.). ‘5.1 General procedures valid for all operations’: (a) Consideration of the following to minimise human errors: (1) a clear distribution and assignment of tasks; and (2) an internal checklist to check that staff are properly performing their assigned tasks. (b) Consideration of the deterioration of external systems supporting the UAS operation; in order to assist in the identification of procedures related to the deterioration of external systems supporting the UAS operation, it is recommended to: (1) identify the external systems supporting the operation; (2) describe the deterioration modes of these external systems which would prevent the operator maintaining a safe operation of the UAS (e.g. complete loss of GNSS, drift of the GNSS, latency issues, etc.); (3) describe the means put in place to detect the deterioration modes of the external systems; and (4) describe the procedure(s) in place once a deterioration mode of one of the external systems is detected (e.g. activation of the emergency recovery capability, switch to manual control, etc.). (c) Coordination between the remote pilot(s) and other personnel; (d) Methods to exercise operational control; and (e) Pre-flight preparation and checklists. These include, but are not limited to, the following points: (1) The site of the operation: (i) the assessment of the area of operation and the surrounding area, including, for example, the terrain and potential obstacles and obstructions for keeping a VLOS of the UA, potential overflight of uninvolved persons, potential overflight of critical infrastructure (a risk assessment of the critical infrastructure should be performed in cooperation with the responsible organisationfor the infrastructure, as they are most knowledgeable of the threats) (ii) the assessment of the surrounding environment and airspace, including, for example, the proximity of restricted zones and potential activities by other airspace users; (iii) when UA VOs are used, the assessment of the compliance between visibility and planned range, the potential terrain obstruction, and the potential gaps between the zones covered by each of the UA VOs; and (iv) the class of airspace and other aircraft operations (local aerodromes or operating sites, restrictions, permissions). (2) Environmental and weather conditions: (i) environmental and weather conditions adequate to conduct the UAS operation; and (ii) methods of obtaining weather forecasts. (3) Coordination with third parties, if applicable (e.g. requests for additional permits from various agencies and the military when operating, for example, in environmentally protected areas, areas restricted to photographic flights, near critical infrastructure, in urban areas, emergency situations, etc.); (4) the minimum number of crew members required to perform the operation, and their responsibilities; (5) the required communication procedures between the personnel in charge of duties essential to the UAS operation, and with external parties when needed; (6) compliance with any specific requirement from the relevant authorities in the intended area of operations, including those related to security, privacy, data and environmental protection, use of the RF spectrum; also considering cross-border operations (specific local requirements) when applicable; (7) the required risk mitigations put in place to ensure the operation is safely conducted (e.g. a controlled ground area, securing the controlled ground area to avoid third parties entering the area during the operation, and ensuring coordination with the local authorities when needed, etc.); and (8) procedures to verify that the UAS is in a condition to safely conduct the intended operation (e.g. update of geographical zones data for geo-awareness or geo-fencing systems; definition and upload of lost link contingency automatic procedures; battery status, loading and securing the payload;). (f) Launch and recovery procedures; (g) In-flight procedures (operating instructions for the UA (reference to or duplication of information from the manufacturer’s manual); instructions on how to keep the UA within the flight geography, how to determine the best flight route; obstacles in the area, height; congested environments, keeping the UA in the planned volume); (h) Post-flight procedures, including the inspections to verify the condition of the UAS; (i) Procedures for the detection of potentially conflicting aircraft by the remote pilot and, when required by the UAS operator, UA VOs; and (j) Dangerous goods (limitations on their nature, quantity and packaging; acceptance prior to loading, inspecting packages for any evidence of leakage or damage). ‘5.2 Procedures peculiar to a single operation’ (a) Procedures to cope with the UA leaving the desired ‘flight geography’; (b) Procedures to cope with the UA entering the ‘containment’ volume; (c) Procedures to cope with uninvolved persons entering the controlled ground area, if applicable; (d) Procedures to cope with adverse operating conditions (e.g. in case icing is encountered during the operation, if the operation is not approved for icing conditions); (e) Procedures to cope with the deterioration of external systems supporting the operation. In order to help properly identify the procedures related to the deterioration of external systems supporting the UAS operation, it is recommended to: (1) identify the external systems supporting the operation; (2) describe the deterioration modes of these external systems which would prevent the operator maintaining a safe operation of the UAS (e.g. complete loss of GNSS, drift of the GNSS, latency issues, etc.); (3) describe the means put in place to detect the deterioration modes of the external systems; and (4) describe the procedure(s) in place once a deterioration mode of one of the external systems is detected (e.g. activation of the emergency recovery capability, switch to manual control, etc.). (f) De-confliction scheme (i.e. the criteria that will be applied for the decision to avoid incoming traffic). In cases where the detection is performed by UA VOs, the phraseology to be used. ‘6 Emergency procedures’ (a) Procedures to avoid or, at least minimise, harm to third parties in the air or on the ground. With regard to the air risk, an avoidance strategy to minimise the collision risk with another airspace user (in particular, an aircraft with people on board); and (b) Procedures for the emergency recovery of the UA (e.g. landing immediately, termination of the flight with FTS or a controlled crash/splash, etc.). **‘7. Emergency response plan (ERP)’** See [AMC3 UAS.SPEC.030(3)(e)](#_DxCrossRefBm1106656793).