ANNEX I — LIST OF REQUIREMENTS APPLICABLE TO THE MANDATORY AND VOLUNTARY OCCURRENCE REPORTING SCHEMES

Note: The data fields must be completed with the information requested. If it is not possible for the competent authorities of the Member States or the Agency to include that information because it has not been provided by the organisation or the reporter, the data field may be completed with the value ‘unknown’. However, with a view to ensuring that the appropriate information is transmitted, use of that ‘unknown’ value should, to the best extent possible, be avoided, and the report should, where possible, be completed with the information later.

1.      COMMON MANDATORY DATA FIELDS

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     Headline

—         Headline

(2)     Filing Information

—         Responsible Entity

—         File Number

—         Occurrence Status

(3)     When

—         UTC Date

(4)     Where

—         State/Area of Occurrence

—         Location of Occurrence

(5)     Classification

—         Occurrence Class

—         Occurrence Category

(6)     Narrative

—         Narrative Language

—         Narrative

(7)     Events

—         Event Type

(8)     Risk classification

2.      SPECIFIC MANDATORY DATA FIELDS

2.1.    Aircraft-related data fields

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     Aircraft Identification

—         State of Registry

—         Make/Model/Series

—         Aircraft serial number

—         Aircraft Registration

—         Call sign

(2)     Aircraft Operation

—         Operator

—         Type of operation

(3)     Aircraft Description

—         Aircraft Category

—         Propulsion Type

—         Mass Group

(4)     History of Flight

—         Last Departure Point

—         Planned Destination

—         Flight Phase

(5)     Weather

—         Weather relevant

2.2.    Data fields relating to air navigation services

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     ATM relation

—         ATM contribution

—         Service affected (effect on ATM service)

(2)     ATS Unit Name

2.2.1. Separation Minima Infringement/Loss of Separation and Airspace Infringement‑related data fields

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     Airspace

—          Airspace type

—          Airspace class

—          FIR/UIR name

2.3.    Aerodrome-related data fields

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     Location Indicator (ICAO indicator of the airport)

(2)     Location on the aerodrome

2.4.    Aircraft damage or personal injury-related data fields

When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:

(1)     Severity

—         Highest Damage

—         Injury Level

(2)     Injuries to persons

—         Number of injuries on ground (fatal, serious, minor)

—         Number of injuries on aircraft (fatal, serious, minor)